Website Hilger Hammond, Attorneys at Law

Experience. Leaders. Partners.

We are seeking an experienced and dynamic Accounting and Administrative Manager to join our highly specialized, boutique law firm. The ideal candidate will play a pivotal role in overseeing a wide range of administrative functions, including financial management and accounting, personnel management and payroll, and operations and facilities management. This role requires a combination of strong organizational skills, attention to detail, financial acumen, and the ability to manage multiple responsibilities effectively while providing exceptional customer service to internal and external stakeholders.

Responsibilities

Financial Management/Accounting:

  • Perform all general ledger accounting activities and reconciliations.
  • Facilitate client billing processes, ensuring accuracy and completeness of documents including follow-up on payments.
  • Handle accounts payable tasks, from invoice coding to processing payments.
  • Coordinate payroll processing and new hire paperwork.
  • Monitor and report cash flow.
  • Prepare month-end and year-end financial statements.
  • Provide financial insights to partners, identifying opportunities, trends, and patterns.
  • Develop and maintain the annual budget.

Office Operations/Facilities Management:

  • Oversee day-to-day office operations, including facilities and office equipment management.
  • Provide basic IT support and coordinate with vendors for tech-related issues.
  • Coordinate with external vendors and service providers as needed.
  • Facilitate internal communication and maintain office communication systems.
  • Coordinate meetings, conferences, and travel arrangements.
  • Ensure the smooth functioning of administrative processes to support the needs of attorneys and staff.
  • Special analysis and projects as requested.

Personnel and Human Resources Management:

  • Maintain accurate personnel records and coordinate annual evaluation processes.
  • Manage firm benefits and coordinate insurance renewals.
  • Maintain employee manual and yearly benefit guides.
  • Manage support staff PTO balances and schedules.
  • Conduct quarterly staff meetings and coordinate partner meetings.
  • Assist support staff with firm policies and procedures
  • Oversee firm outings and activities.
  • Assist with recruitment and coordinate onboarding of new employees.

Qualifications

  • Bachelor’s degree in business administration, Accounting, or equivalent experience
  • Previous experience in office administration, accounting, and financial management, preferably in a legal or professional services environment.
  • Strong organizational skills with the ability to prioritize tasks and manage multiple responsibilities effectively.
  • Excellent communication skills, both verbal and written, with the ability to interact professionally with clients, attorneys, and staff.
  • Proficiency in office software and technology tools, including Microsoft Office Suite and accounting software.
  • Knowledge of legal terminology and procedures is a plus.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Demonstrated leadership qualities and the ability to work independently as well as part of a team.

 

This position offers an exciting opportunity to contribute to the success of our firm while enjoying an exciting opportunity for professional growth. If you are a motivated and dedicated professional with a passion for excellence, we encourage you to apply.

To apply for this job email your details to lschichtel@hilgerhammond.com